Forgot an expense or recorded it incorrectly after submitting your VAT pre-submission?
In some cases, you can add or edit an expense afterwards without submitting a correction:
You forgot an expense and want to add it
You want to change an expense, and the change doesn't affect the VAT amount (for example, you selected the wrong category or VAT period)
Important: when you need to correct your VAT pre-submission instead
Forgotten or incorrect income must always be corrected by resubmitting your VAT pre-submission.
Incorrect expenses must also be corrected by resubmitting if the mistake means you paid too little VAT, for example, because too much input VAT was claimed.
Here you'll find step-by-step instructions on how to correct and resubmit a VAT pre-submission.
Already submitted your annual VAT return? It replaces your VAT pre-submissions at the tax office. In this case, please correct the annual VAT return.
On the Taxes screen, go to the relevant VAT pre-submission. If you can't find it, click "Show all xxxx" in the top-right corner to see all of them again. Then click the three dots in the top-right corner of the box and select "Mark as not submitted" and "Mark as not paid", as shown below ⬇️
Scenario 1: Add a forgotten expense
Upload the missing document on the Expenses screen ⬇️
Scenario 2: Edit an expense (e.g. if you selected the wrong VAT period)
Now that the VAT pre-submission is unlocked, the previously locked expense can be edited again. Make the necessary changes and save the expense.
Using the three dots, mark the VAT pre-submission as "submitted" and "paid" again.
Attention: When asked whether you want to create an expense for the payment, please select No. You're not making a new payment, and the original payment is already recorded.
If you really need to resubmit your VAT pre-submission and the amount to pay or to be refunden changes accordingly, please check out our article around how to correct a VAT pre-submission.
Accountable has now recalculated the VAT pre-submission, including the documents you just added or changed.
The input VAT from expenses you added later will be taken into account in your annual VAT return at the end of the year.
Whether it makes sense in your case to correct the VAT pre-submission instead can only be assessed by a tax advisor.
Important note on the tax guarantee
After adding or editing an expense without resubmitting, you'll see a note that your VAT pre-submission is not guaranteed. This is because the system couldn't check the added expense before submission.
When you submit your annual VAT return at the end of the year, all expenses are checked again by our tax checks and are then covered by the guarantee.
If you have any questions, feel free to reach out to us anytime.
🎥 Would you rather watch it live than read about it? In our Accountable Live webinar, we'll guide you step by step through the web version, from your first entry right through to your tax return. Register here!
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Author - Sophia Merzbach
Sophia has been a key member of the Accountable team for many years, bringing a unique blend of journalistic precision and in-depth tax expertise to her work.
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