{"id":5990,"date":"2023-10-31T11:14:41","date_gmt":"2023-10-31T10:14:41","guid":{"rendered":"https:\/\/www.accountable.de\/?p=5990"},"modified":"2025-01-23T17:23:04","modified_gmt":"2025-01-23T16:23:04","slug":"cash-flow","status":"publish","type":"post","link":"https:\/\/www.accountable.de\/en\/blog\/cash-flow\/","title":{"rendered":"Calculating cash flow: How to keep track of your finances"},"content":{"rendered":"\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>As a self-employed person, you always need to keep an eye on your finances in order to run a successful business. One of the most important tools for checking the liquidity of your business is a cash flow calculation.&nbsp;<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Cash flow is the net cash and cash equivalents that are transferred in and out of a company. In this article, we will take a closer look at calculating cash flow and show you how to do it using different methods.<\/strong><\/p>\n\n\n\n<h2 id=\"why-is-it-important-to-calculate-cash-flow\" class=\"wp-block-heading font-degular scroll-mt-32\">Why is it important to calculate cash flow?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Calculating cash flow is crucial as it provides valuable insight into the <strong>financial health and performance of a company<\/strong>. Cash flow shows a company\u2019s actual cash inflow and outflow, regardless of accounting principles and methods. This allows investors, lenders, and other stakeholders to better assess a company\u2019s financial stability.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Positive cash flow indicates that with its current operations, the company can <strong>generate more than it spends<\/strong>. This can be an indicator of good financial performance, which demonstrates that the company is likely to be able to service its liabilities, make investments, and potentially pay dividends.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">On the other hand, negative cash flow may indicate that a company is struggling to meet its current obligations and may have to rely on external sources of finance. In such cases, this may be a sign of <strong>financial instability<\/strong> and risk.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Cash flow analysis also enables informed decision-making. It helps management develop effective strategies to improve and manage cash flow and optimise working capital. Investors can use cash flow to assess how well a company is managing its resources and whether it has the potential for sustainable growth.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Overall, calculating cash flow is an <strong>essential tool<\/strong> for assessing a company\u2019s financial health, making informed investment decisions, and <strong>minimising financial risks<\/strong>.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">\ud83d\udca1<strong>Tip from Accountable:<\/strong> With the Accountable tax software you have your bookkeeping and all tax returns under control as a self-employed in Germany. <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.de\/en\/\">Test it now for free!<\/a> <\/p>\n\n\n\n<h2 id=\"calculating-cash-flow-directly-and-indirectly\" class=\"wp-block-heading font-degular scroll-mt-32\">Calculating cash flow directly and indirectly<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">In this section, we show how best to calculate direct and indirect cash flow. &nbsp;<\/p>\n\n\n\n<h3 id=\"calculating-cash-flow-directly\" class=\"wp-block-heading font-degular scroll-mt-32\">Calculating cash flow directly<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The direct method of calculating cash flow is to consider the difference between inflow and outflow. We recommend the following formula:<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Cash flow = cash received (inflow) &#8211; cash spent (outflow)<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Inflow <\/strong>includes sales, payments of receivables, capital contributions, or loans.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Outflow<\/strong> means, for example, production costs, personnel costs, rental costs, or interest costs.<\/p>\n\n\n\n<h3 id=\"calculating-cash-flow-indirectly\" class=\"wp-block-heading font-degular scroll-mt-32\">Calculating cash flow indirectly<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The indirect method of calculating cash flow is based on net income for the year. However, net income also includes items that do not result in any cash flow. This is, for example, depreciation, which represents impairment of fixed assets. In such cases, it is added to net income, while write-downs are subtracted. In the indirect method, the data come from the company\u2019s balance sheet.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><em>Cash flow = net profit + non-cash costs &#8211; non-cash income<\/em><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Non-cash costs <\/strong>include depreciation, inventory reduction, or book value impairment.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Non-cash income <\/strong>includes own work capitalised, inventory increases, and book value increases.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The company\u2019s cash flow can also be divided into several areas:<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Cash flow from operating activities: <\/strong>Shows the cash flow from the company\u2019s operating activities.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Cash flow from investing activities:<\/strong> Indicates how much money has been invested (e.g. in new production equipment).<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Cash flow from financing activities: <\/strong>e.g., capital purchases or loans.<\/p>\n\n\n\n<h2 id=\"different-methods-of-calculating-cash-flow\" class=\"wp-block-heading font-degular scroll-mt-32\">Different methods of calculating cash flow<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Other methods can be used to calculate cash flows more accurately, such as the <strong>discounted cash flow (DCF)<\/strong> method. This considers the time value of money and is particularly useful for long-term investment decisions.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">To calculate discounted cash flows, future cash flows are predicted by setting a valuation date in the future. From this date onwards, all the company\u2019s cash flows are \u201cdiscounted\u201d, meaning that they are reduced to present value.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Free cash flow<\/strong> results from deducting investment costs from net cash flow. They show how much money the company can use to pay dividends. This indicator is particularly important for lenders as it shows the extent to which debts can be repaid.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">To calculate cash flow effectively, use a template or tools to help you simplify the process and avoid errors.<\/p>\n\n\n\n<h3 id=\"example-of-a-cash-flow-calculation\" class=\"wp-block-heading font-degular scroll-mt-32\">Example of a cash flow calculation<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Let\u2019s assume you run a small online business and your monthly sales income is \u20ac5,000. Your monthly operating costs are \u20ac3,000 and you have invested \u20ac2,000 in new office equipment.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Operating cash flow <\/strong>= \u20ac5,000 (income) &#8211; \u20ac3,000 (operating costs) = \u20ac2,000<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Cash flow from investing activities <\/strong>= -\u20ac2,000 (investments)<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Cashflow = \u20ac2,000 (Operating cash flow) \u2013 \u20ac2,000 (Cash flow from investing activities)<strong> = <\/strong>\u20ac0<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">In this example, the cash flow is balanced as the income would be sufficient to cover operating costs and investments.<\/p>\n\n\n\n<h2 id=\"summary\" class=\"wp-block-heading font-degular scroll-mt-32\">Summary<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Calculating cash flow is an essential tool for monitoring a company\u2019s financial health. By analysing cash flow regularly, potential bottlenecks can be identified in time, and strategic decisions can be taken to improve liquidity.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Use the templates and tools to make the process easier and focus on what\u2019s important \u2013 a successful business. Keep an eye on your finances and steer your business into the future in a confident way.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">\ud83d\udca1 <strong>With Accountable, the tax software for the self-employed<\/strong>, you can receive further helpful information on Selbstst\u00e4ndigkeit (self-employment), Versicherungen (insurance), small businesses, Steuern (taxes) for part-time self-employment and Umsatzsteuervoranmeldung (advance VAT return). <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.de\/en\/self-employed\/\">Start here!<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As a self-employed person, you always need to keep an eye on your finances in order to run a successful business. One of the most important tools for checking the liquidity of your business is a cash flow calculation.&nbsp; Cash flow is the net cash and cash equivalents that are transferred in and out of [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":5991,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_themeisle_gutenberg_block_has_review":false,"footnotes":""},"categories":[27,236],"tags":[315,322],"class_list":["post-5990","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-important-things-to-know","category-tips-tools-en","tag-income","tag-tax-tips"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Calculating cash flow: How to keep track of your finances | Accountable<\/title>\n<meta name=\"description\" content=\"We explain why self-employed 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