{"id":14337,"date":"2026-08-24T15:43:20","date_gmt":"2026-08-24T13:43:20","guid":{"rendered":"https:\/\/www.accountable.de\/help-center\/%f0%9f%93%ac-invoicing-the-government-b2g-a-complete-guide-to-vat-and-peppol\/"},"modified":"2026-08-24T17:06:52","modified_gmt":"2026-08-24T15:06:52","slug":"%f0%9f%93%ac-invoicing-the-government-b2g-a-complete-guide-to-vat-and-peppol","status":"publish","type":"help_center","link":"https:\/\/www.accountable.de\/en\/help-center\/%f0%9f%93%ac-invoicing-the-government-b2g-a-complete-guide-to-vat-and-peppol\/","title":{"rendered":"\ud83d\udcec Invoicing the government (B2G): A complete guide to VAT and PEPPOL"},"content":{"rendered":"<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_161a32ee85\">What is B2G invoicing?<\/h2>\n<p class=\"no-margin font-inter\">B2G stands for <i>Business-to-Government<\/i>: you provide a product or service to a public authority and issue an invoice for it. Examples include:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>a municipality<\/b> asking you to provide catering for an event<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>a ministry<\/b> inviting you as a speaker or trainer<\/p>\n<\/li>\n<\/ul>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #e3e7fa80; border-color: #334bfa33;\">\n<p class=\"no-margin font-inter\"><b>Note:<\/b> Not every client with a name that sounds like a government entity is actually a public authority. Always check the Belgian Business Register (<a href=\"https:\/\/kbopub.economie.fgov.be\/kbopub\/zoeknummerform.html?lang=en\" target=\"_blank\" class=\"intercom-content-link font-inter\">KBO<\/a>), to see if you should follow B2G rules or simply invoice them as a regular business (B2B).<\/p>\n<\/div>\n<h2 class=\"font-degular\" id=\"h_5ba702998a\">Does the government always have a VAT number?<\/h2>\n<p class=\"no-margin font-inter\">Almost all public authorities now have a VAT number, but that doesn\u2019t automatically mean you need to charge VAT. It depends on the role they are acting in for your assignment:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Government tasks (public authority role) \u2192 No VAT is charged.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Commercial activities (e.g., venue rental, catering) \u2192 VAT is charged.<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<h2 class=\"font-degular\" id=\"h_fcf6b60d41\">What is PEPPOL and why should you use it?<\/h2>\n<p class=\"no-margin font-inter\"><a href=\"https:\/\/www.accountable.eu\/en-be\/blog\/tag\/peppol-3\/\" target=\"_blank\" class=\"intercom-content-link font-inter\">PEPPOL<\/a> is a network that allows you to send official e-invoices directly and securely to public authorities. In Belgium, these invoices pass through the Mercurius network, which automatically forwards them to the right department.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #e3e7fa80; border-color: #334bfa33;\">\n<p class=\"no-margin font-inter\">Sounds technical? Don\u2019t worry: with a tool like Accountable, you simply tick \u201cSend via PEPPOL\u201d and your invoice will arrive at the correct destination, fully compliant with legal requirements.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_520457818d\">When is PEPPOL mandatory?<\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Public contracts <b>over \u20ac3,000 <\/b>\u2192 mandatory since March 2024.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">All public contracts \u2192 mandatory from March 2026.<\/p>\n<\/li>\n<\/ul>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #feedaf80; border-color: #fbc91633;\">\n<p class=\"no-margin font-inter\">Important: This obligation only applies to public authorities. If you\u2019re invoicing an individual (e.g., a Member of Parliament) or a non-profit, PEPPOL does not apply.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_d33caad1a5\">How to do this in Accountable<\/h2>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_bda002ce9c\">1. Activate PEPPOL in your Accountable profile<\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Go to Settings \u2192 PEPPOL (e-invoicing).<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click \u201c<b>Start registration<\/b>\u201d to sign up for PEPPOL free of charge.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Check your details and wait until the status shows \u201c<b>Active<\/b>\u201d.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1666519250\/0ffe0cab43ffc2f1abf15fda73eb\/Capture-2Bd-E2-80-99e-CC-81cran-2B2025-02-14-2Ba-CC-80-2B13_09_28.png?expires=1787637600&amp;signature=503bbfbc455d0bbfb23da3735b63e2eec2be7921716fca3bce999808ff787d6f&amp;req=dSYhEMx%2FlINaWfMW3nq%2BgR6Xi3L%2F4Scs0OsXpZZ1jngOhu1FAG1bi1TNHV59%0ABAkBZRaQn5tvwono18C%2BHARtuEs%3D%0A\"><\/div>\n<h2 class=\"font-degular\" id=\"h_9b43f254b9\">2. Create your invoice<\/h2>\n<p class=\"no-margin font-inter\">Go to <b>Revenue<\/b> \u2192 <b>Create an invoice<\/b> in Accountable.<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Choose or create your client first<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select the public authority or add a new client.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Immediately choose whether VAT applies or not (exemption for non-commercial government activities).<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1666522926\/4a4b110f6b4d62ef96f3ef6dbc9b\/Capture+d%E2%80%99e%CC%81cran+2025-08-12+a%CC%80+12_17_54.png?expires=1787637600&amp;signature=c8c2a47f5617d3197482d618d246465b85cedfaa25b05c95bc1fbeab4f996440&amp;req=dSYhEMx8n4hdX%2FMW3nq%2Bge2DdpRHmR5uiLdd6LCJIFHh1aBYMgfAIVGqyLMm%0APgpjm1SaZDZSUU%2BlRxkPV9SZ0GY%3D%0A\" width=\"703\" height=\"524\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Then enter your invoice details<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Add the <b>Order reference<\/b> number<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You can find this field directly on the invoice itself.<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1666519593\/f414dea287c034281a17a2c1f9d4\/Capture+d%E2%80%99e%CC%81cran+2025-08-12+a%CC%80+12_19_46.png?expires=1787637600&amp;signature=cbc9d84a0c2082a60996237cdccccc63af0c96c87ff1cb3546a4278d8819b0fa&amp;req=dSYhEMx%2FlIRWWvMW3nq%2BgSdPb%2BdipYgXnMSgcLLaolnVDqCYh%2Fxh8%2FjQMSN1%0A8G3na6jM%2F1pDqGmaoz1sVebAgC4%3D%0A\" width=\"515\" height=\"97\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<h2 class=\"font-degular\" id=\"h_978e7e3de4\">3. Send via PEPPOL<\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">After filling in your invoice, click \u201cContinue\u201d and tick \u201cSend via PEPPOL.\u201d<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1666523538\/3c2054847b5e4c37738d3fd5da3e\/Capture%2Bd-E2-80-99e-CC-81cran%2B2025-02-14%2Ba-CC-80%2B13_17_35.png?expires=1787637600&amp;signature=ba100f890eb8768a64e8f6d65b5eb05691924419f6b1ebbde7bbb67fde761278&amp;req=dSYhEMx8noRcUfMW3nq%2BgYoul%2BAZ7n%2BGNZEwVFbwYs03tY1agw3dTjQeuGNJ%0AgSI4M8yAxo4PY1qRwQu%2FZ1NMeEI%3D%0A\"><\/div>\n<\/li>\n<\/ul>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #fed9db80; border-color: #fd3a5733;\">\n<p class=\"no-margin font-inter\"><b>Without a PO number, many government accounting departments will reject your invoice.<\/b><\/p>\n<\/div>\n<h2 class=\"font-degular\" id=\"h_896e56f192\">How to invoice a Member of Parliament<\/h2>\n<p class=\"no-margin font-inter\">If you\u2019re invoicing a Member of Parliament personally, for example, a Member of the European or Flemish Parliament, the rules are different:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>No VAT<\/b> if they are a private person or mandate holder without a VAT number.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>No PEPPOL needed<\/b>, this is only for official public authorities.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Add this to your invoice:<br \/>\u200b<i>\u201cExempt from VAT under article 44, \u00a72, 4\u00b0 of the Belgian VAT Code.\u201d<\/i><\/p>\n<\/li>\n<\/ul>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #e3e7fa80; border-color: #334bfa33;\">\n<p class=\"no-margin font-inter\">Not sure? Check their VAT number via the <a href=\"https:\/\/kbopub.economie.fgov.be\/kbopub\/zoeknummerform.html?lang=en\" target=\"_blank\" class=\"intercom-content-link font-inter\">KBO<\/a> or the <a href=\"https:\/\/ec.europa.eu\/taxation_customs\/vies\/#\/vat-validation\" target=\"_blank\" class=\"intercom-content-link font-inter\">VIES<\/a> database, or confirm directly with your contact person.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_620901a0dd\">\u2705 Checklist: How to invoice the government correctly<\/h2>\n<p class=\"no-margin font-inter\">Before sending your invoice:<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Ask<\/b>: Does this need to go through PEPPOL?<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Check<\/b>: Does your client have a VAT or enterprise number?<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Ask<\/b>: Is this assignment VAT-exempt?<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Note<\/b>: Does your client require a PO number or reference?<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ol>\n<p class=\"no-margin font-inter\">Following these steps helps you avoid delays, and get paid faster.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn how B2G invoicing works in Belgium: VAT rules, PEPPOL requirements, and step\u2011by\u2011step tips to invoice public authorities correctly.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[426],"class_list":["post-14337","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>\ud83d\udcec Invoicing the government (B2G): A complete guide to VAT and PEPPOL | Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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