Please note that this article provides general guidance only. Tax rules may vary depending on your individual situation. When in doubt, ask your Tax Coach.<\/p>\n<\/div>\n
\u200b<\/p>\n
1. What should you do when an asset is stolen or irreparably damaged?<\/b><\/h1>\n
The first step is to mark the asset as lost<\/b> or broken<\/b> in Accountable. Follow these steps:<\/p>\n Click on Amortization<\/b>: Click on the asset and mark it as “lost or broken”<\/b>: Select the date the asset was lost or broken: \u200b<\/p>\n You cannot link documents directly to the asset entry, but you must store them in your document archive:<\/p>\n The official police report (in case of theft)<\/p>\n<\/li>\n Photos or repair declarations<\/p>\n<\/li>\n Any additional supporting evidence<\/p>\n<\/li>\n<\/ul>\n These documents are crucial, especially if the tax authorities request clarification during an audit. They prove that the asset is no longer available for business use.<\/p>\n \u200b<\/p>\n Your company car is stolen on 12 November 2025<\/b>. \u200b<\/p>\n No.<\/b> Depreciation stops on the date the asset is stolen or becomes unusable. \u200b<\/p>\n Your company car is being depreciated over 5 years. Depreciation up to 12\/11\/2025: allowed<\/b><\/p>\n<\/li>\n Depreciation after that date: not allowed<\/b><\/p>\n<\/li>\n<\/ul>\n This rule applies regardless of how long the insurance company takes to handle the claim.<\/p>\n \u200b<\/p>\n Yes, it matters. The payout date<\/b> determines the financial year<\/b> in which the income must be recorded.<\/p>\n Insurance pays in 2025<\/b> \u2192 income in 2025<\/b><\/p>\n<\/li>\n Insurance pays in 2026<\/b> \u2192 income in 2026<\/b><\/p>\n<\/li>\n<\/ul>\n This affects your profit for the relevant year.<\/p>\n \u200b<\/p>\n The insured residual value of the stolen vehicle is \u20ac28,000<\/b>.<\/p>\n Payment on 29 December 2025 \u2192 recorded in 2025<\/p>\n<\/li>\n Payment on 15 January 2026 \u2192 recorded in 2026<\/p>\n<\/li>\n<\/ul>\n The theft date does not<\/b> determine the year of recognition; the payment date does<\/b>.<\/p>\n \u200b<\/p>\n An insurance payout for a stolen or lost asset is not sales revenue<\/b>. It is a non-invoice revenue<\/b> item.<\/p>\n \u200b<\/p>\n In Accountable, you add:<\/p>\n \u200b<\/p>\n \u27a1\ufe0f Non-invoice revenue<\/b><\/p>\n \u200b<\/p>\n \u27a1\ufe0f Category: Insurance payouts \u2192 Insurance payout for lost asset<\/b> \u200b<\/p>\n The insurance document confirming the reimbursed amount (e.g. \u20ac28,000<\/b>) serves as your proof.<\/p>\n \u200b<\/p>\n You receive the insurance payment of \u20ac28,000 on 15 January 2026.<\/p>\n Upload the insurance statement<\/p>\n<\/li>\n Create a non-invoice revenue entry<\/p>\n<\/li>\n Select: Insurance > Insurance payout for lost investment<\/i><\/p>\n<\/li>\n Enter \u20ac28,000<\/p>\n<\/li>\n<\/ul>\n The payout is then properly reflected in your accounts.<\/p>\n \u26a0\ufe0f Mixed-use assets: adjust the amount before recording it<\/b> If the asset was used for both professional and private purposes<\/b> (i.e. not 100% professional use), you cannot enter the full amount received from the insurance company as-is. You need to adjust it manually<\/b> before recording it as revenue:<\/p>\n Apply your professional-use percentage to the amount received from the insurer.<\/b><\/p>\n<\/li>\n If applicable, also apply the fiscal deductibility percentage<\/b> on top. (This is the case for example for a car with a combustion engine, where deductibility depends on CO2 emissions.)<\/p>\n<\/li>\n<\/ul>\n \u2139\ufe0f Amount to record<\/b> = \u200b<\/p>\n Here is a complete scenario that brings all steps together.<\/p>\n \u200b<\/p>\n You purchase a business vehicle in 2023 for \u20ac40,000. \u200b<\/p>\n \u200b<\/p>\n Loss date: 12\/11\/2025<\/p>\n<\/li>\n Store the police report in your documents<\/p>\n<\/li>\n<\/ul>\n \u200b<\/p>\n Depreciation stops as of the loss date.<\/p>\n \u200b<\/p>\n Payment date: 15\/01\/2026<\/p>\n<\/li>\n Amount: \u20ac28,000<\/p>\n<\/li>\n<\/ul>\n \u27a1\ufe0f Recorded in 2026<\/b>.<\/p>\n \u200b<\/p>\n Mark the asset as lost or broken in Accountable as soon as the theft or damage occurs, and store all supporting documents in your document archive.<\/p>\n<\/li>\n Depreciation stops on the date the asset is lost or becomes unusable, regardless of when the insurer settles the claim.<\/p>\n<\/li>\n The insurance payout is recorded as non-invoice revenue, and the financial year it falls in is determined by the payment date, not the theft date.<\/p>\n<\/li>\n<\/ul>\n Need help? Chat with us or email support@accountable.eu, we’re happy to help.<\/p>\n","protected":false},"excerpt":{"rendered":" How to register a lost or broken asset, stop depreciation, and record the insurance payout in Accountable.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[487,493],"class_list":["post-14160","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"\n\n
\u200b<\/p>\n![](\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841798752\/24a5be1959513e5f17c217a6829d\/Screenshot+2025-11-21+at+02_54_08.png?expires=1793469600&signature=624c73c8948526d360a13e9c5cd2702f4d5f5d3e72232508e250caf934aa7098&req=dSgjF853lYZaW%2FMW3nq%2BgcHXFnA0N0xSUEplV1tuNibqJJaSqkPiJxLBvmLb%0AKci%2FDWoeK9OJtrHxuBe%2Bzx9uAmk%3D%0A\")
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\u200b<\/p>\n![](\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841799350\/33c569d457facaae4e83b47c865e\/Screenshot+2025-11-21+at+02_55_01.png?expires=1793469600&signature=47227d2476f6076f4ddd0ec623b495a877a7a991413a6e88b19448b907dea6ff&req=dSgjF853lIJaWfMW3nq%2BgaSDBjKRAzJiQbroXYvwrueCpVdzYua8Im%2Fhl5tA%0AukRkqO5ST2zV4lMPPhlyeCW3ghk%3D%0A\")
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\u200b<\/p>\n![](\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841800124\/f0d0e000b689b5df1fa2e05f6376\/Screenshot+2025-11-21+at+02_55_54.png?expires=1793469600&signature=0fae92866c723642f66489197ed213be90aa4ff92d8d43067af11e78432431ba&req=dSgjF8F%2BnYBdXfMW3nq%2BgfJ3%2BgjjLv6e%2FpesBSiEsb5THTz%2BTLYLLiSf1u7C%0ASuhCb9yAQFGOpdyBHM1DYqUnquw%3D%0A\")
<\/div>\n<\/li>\n<\/ol>\nWhat documents should you keep?<\/b><\/h2>\n
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Example<\/b><\/h2>\n
Mark the car as “lost” with this date and store the police report in your documentation.<\/p>\n2. Can you continue depreciating the asset?<\/b><\/h1>\n
A business asset must be available for economic use in order to depreciate it. Once it is lost, this condition is no longer met.<\/p>\nExample<\/b><\/h2>\n
The theft occurs on 12 November 2025.<\/p>\n\n
3. Does it matter whether the insurance pays out in 2025 or 2026?<\/b><\/h1>\n
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Example<\/b><\/h2>\n
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4. How do you record the insurance payment?<\/b><\/h1>\n
![](\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841802735\/b43c5623a417c68fc4578e1999d6\/Screenshot+2025-11-21+at+02_57_55.png?expires=1793469600&signature=9bc72c65a3892659e7259239439e5faa38adab3095c627ed863556e341d4c717&req=dSgjF8F%2Bn4ZcXPMW3nq%2BgZIpsuonQKgOgct1Q1QWm3iHChsUHXVMUz83%2Fa7F%0AJuKBwGXqAVP4w7Ls%2BGrqBYBG%2BNc%3D%0A\")
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\u200b<\/p>\n![](\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841802912\/a628e37cad5e2971446b97b73c83\/Screenshot+2025-11-21+at+02_58_11.png?expires=1793469600&signature=ae93eb3ffbaa7947d68e028e8666bcfe01622a179a36983cdd4f20012fc2bce9&req=dSgjF8F%2Bn4heW%2FMW3nq%2BgdgyO7rlg%2FnJCuHQlZx30Yxqg95y5oBv%2FJJNqnBp%0A1xQCgo6Kjl%2BRYqqjHfZ0v39Kuuc%3D%0A\")
<\/div>\nExample<\/b><\/h2>\n
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\u200b<\/p>\n\n
\u200bamount received from insurer \u00d7 professional-use % \u00d7 fiscal deductibility %<\/b><\/p>\n<\/div>\n5. Full example from start to finish<\/b><\/h1>\n
In 2025, the vehicle is stolen.
The insurer reimburses \u20ac28,000<\/b>.<\/p>\nStep-by-step accounting treatment<\/b><\/h2>\n
1. Mark the asset as lost<\/b><\/h3>\n
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2. Stop depreciation<\/b><\/h3>\n
3. Receive the insurance payment in 2026<\/b><\/h3>\n
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Key takeaways<\/b><\/h1>\n
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