{"id":10122,"date":"2025-12-29T12:41:17","date_gmt":"2025-12-29T11:41:17","guid":{"rendered":"https:\/\/www.accountable.de\/help-center\/what-is-a-correct-purchase-invoice\/"},"modified":"2026-08-24T17:06:38","modified_gmt":"2026-08-24T15:06:38","slug":"what-is-a-correct-purchase-invoice","status":"publish","type":"help_center","link":"https:\/\/www.accountable.de\/en\/help-center\/what-is-a-correct-purchase-invoice\/","title":{"rendered":"What is a correct purchase invoice?"},"content":{"rendered":"<p class=\"no-margin font-inter\">As a self-employed person, &#8216;The Finanzamt&#8217; can ask you for original receipts and invoices during a tax audit. Therefore, it is important to verify them for legal compliance. <\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_56ab189211\">\u2705 <b>Required details on every purchase invoice<\/b> from your supplier: <\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Full name and address of the supplier<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Quantity and type of the service or delivered items<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">VAT rate or reference to VAT exemption<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Total amount (inclusive. tax amount) for the service or delivered items<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Issue date of the invoice<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_ae39f9c9a9\">\ud83e\uddfe Additional details required for expense invoices above 250\u20ac<\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Your full name and address<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Date of service or delivery of goods<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">VAT amount in addition to VAT rate<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">The net amount (excluding VAT)<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Tax number or VAT-ID of the supplier<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_7cad7e5beb\">\u26a0\ufe0f Common mistake to watch out for<\/h2>\n<p class=\"no-margin font-inter\">It is common to have your &#8216;brand name&#8217; in place of your &#8216;full name&#8217; which is a stronger idea in terms of branding but legally it is incorrect because as a self employed, you are supposed to have your full name on the invoice. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_9a477895e1\">\ud83e\udd14 What should I do if the expense invoice is not legally correct?<\/h2>\n<p class=\"no-margin font-inter\">Try to ask for a correction from your supplier if the change is possible. If it is no longer possible to contact your supplier, then you should make a self created receipt (Eigenbeleg) additionally (this will be valid for income tax deduction, but not for VAT deduction)<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A list of all required details which should be on every purchase invoice from your supplier.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[392,368],"class_list":["post-10122","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What is a correct purchase invoice? | Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.de\/en\/help-center\/what-is-a-correct-purchase-invoice\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is a correct purchase invoice? 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