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This is how easy the Umsatzsteuervoranmeldung / VAT return in Germany can be

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One of the most bothersome tax obligations is the regular submission of the VAT return, in Germany called Umsatzsteuervoranmeldung. Here, self-employed professionals who are subject to VAT (Umsatzsteuer ) have to list their income from the previous months and pay the corresponding VAT to the tax office. Fortunately, with the app from Accountable, you can keep the effort for your VAT return as low as possible. We’ll show you how you can quickly and easily do your monthly VAT return with Accountable.

Who has to submit VAT?

In Germany, for every product sold and every service provided VAT must be paid to the state. This tax is also often called Mehrwertsteuer. The regular rate is 19%, which is added to the price when making a purchase. However, there are some cases where there is only added a reduced rate of 7%, for example when buying magazines, books or even certain foods and beverages.

The Umsatzsteuer earned must be regularly paid to the tax office. In addition, you have to submit the VAT pre-submission. This list of income must be submitted monthly, annually or quarterly, depending on the level of income. The submission deadlines are set by the tax office.

The positive thing about the VAT pre-submission is that you not only have to submit the VAT you have received, but at the same time you can reclaim the VAT you have paid for business-related expenses. This is especially beneficial if you often have larger expenses for technology or other equipment as part of your self-employment.

ūüí°Tip from Accountable: If your annual income is less than 22,000‚ā¨, you can make use of the small business regulation/Kleinunternehmerregelung and be exempt from the VAT obligation.

This is how easy the VAT return is with Accountable

Accountable’s free app is specifically designed to meet the needs of freelancers. This means that you can do your taxes and accounting as quickly and easily as possible without any prior knowledge. This also includes your VAT return. You can also easily switch language between English and German to always understand what you’re dealing with and get guidance through Germany’s tax regulations. We’ll show you how it works!

Step 1: Download the Accountable App

On our website you can enter your phone number and get a download link for our app. Accountable is available for both iOS and Android.  

Step 2: Create your profile

After you have successfully installed the app, you can create your profile. Simply fill in your information such as your tax number, your VAT number and your job title and click to save.

Step 3: Scan your receipts 

Thanks to our easy receipt recognition, you can now quickly upload all your expenses and receipts via photo scan and keep track of your cash flow. Your expenses are automatically categorized for tax purposes and can be exported to other software.

Enter new receipt (App also available in English language)

Create new expense (App also available in English language)

Step 4: Create your VAT return

In the taxes tab you will always find all relevant submission deadlines for your tax returns at a glance. Here you can also see when your next VAT return is due.

The amount of VAT you have to pay in advance is calculated from the sum of your income entered in the app and the filed business expenses.

By clicking on the corresponding VAT return, you will find an overview of the relevant data, which you then transmit directly to your tax office via our ELSTER API. You don’t need an ELSTER registration yourself. Click on “Send to tax office” to have your data checked once again.

As soon as the verification is completed, you can send your VAT return directly to your tax office. A protocol of the transfer is automatically sent to the e-mail address you have entered.

Now you only have to transfer your VAT payment to the tax office. Accountable automatically calculates the amount you have to pay and also shows you the account details of the tax office. As soon as you have transferred the money, you can mark the VAT payment for the relevant month as paid and fully concentrate on your work again.

Wrap up

The VAT return must be submitted regularly to the tax office by Freiberufler and Gewerbetreibende who are subject to VAT. If you organize your income and expenses with Accountable, you can automatically create your VAT return with just a few clicks and send the data directly to your tax office. 

Based on your accounting, the VAT is also directly calculated for you. You only have to transfer the amount due and can then focus on your actual work again.

Tino Keller, Managing Director & Founder of Accountable Germany
Tino Keller, Managing Director & Founder of Accountable Germany

Tino already built two companies and therefore knows the challenges freelancers face first hand. With Accountable he wants to solve all those challenges related to taxes.
When not working, Tino enjoys a nice Asado with a glass of Malbec as well as celebrating one of the occasional wins of favourite soccer team 1. FC Köln.

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